February 2019 update:

• See a list of current and past Steering Committee members here.
• Other meeting minutes are available here.

TARO Steering Committee members include:

Co-chairs:

Amanda Focke - Rice University - afocke@rice.edu - 713.348.2124

Amy Bowman - Briscoe Center for American History, UT Austin - a.bowman@austin.utexas.edu 

Fellow members:

Jennifer Hecker - UT Libraries, UT Austin - JenniferRaeHecker@gmail.com - 512.495.4263 

Ann Hodges - Texas A&M University-Corpus Christi - ann.hodges@tamucc.edu

Rebecca Romanchuk - Texas State Library & Archives - rromanchuk@tsl.texas.gov

Rob King - Southwest Collection, Texas Tech University - rob.e.king@ttu.edu

Steve Mielke, Harry Ransom Humanities Research Center, University of Texas at Austin ascmielke@austin.utexas.edu

Jessica Meyerson - Briscoe Center for American History, UT Austin j.meyerson@austin.utexas.edu

Carla Alvarez - Benson Latin American Collection, UT Austin C.Alvarez@austin.utexas.edu

Programming / Technical members:

Minnie Rangel - UT Libraries - mrangel@austin.utexas.edu

Past Meetings - see Meeting minutes

Meeting Agenda for Friday June 12, 2015
Planning for first grant meeting on July 16, refining the agenda, and assigning ourselves to appropriate portions to lead. 

Tentative Agenda for July 16 all-day planning meeting to include discussion sessions of the following:

• General Grant Timeline
• Technical/Schema Compliance
• Usability Testing
• Sub-Committee Plans/Membership 
• Presentation by Jodi Allison-Bunnell 

Agenda items Wednesday May 27, 2015
* review of SSA Brown Bag 
-- summary of presentation, typical questions / concerns, discussion of volunteers for committees, a suggestion for an addition to steering committee

* status of July 16 mtg  logistics
 -- meeting space reservation
-- Jodi Allison-Bunnell travel plans
-- hotel situation
-- agenda 
-- any pre-meeting needs / activities at the committee level

Agenda Tuesday April 14  2015 at 3pm

• Amy: Brief grant timeline overview / reminder
• Linda Abbey / Kelly: Grant Project Manager hiring process / timeline 
• how we will go about hiring the person, where they can work, based in Austin or can be remote?
• Amy: Student Data Normalization positions through iSchool
• Jennifer: DPOC request status regarding move to schema compliance
• Kelly / Amanda: SSA Brown Bag
• who will attend, need agenda, need program wording to encourage attendance, who can create a TARO poster?
• Amanda: SAA 2015 "presentation" on grant
• Amanda / Kelly: July grant kickoff meeting in Austin
• need a location reserved, date set, agenda planned, any snacks / meals planned, any additional people invited such as potential iSchool students?
• Amanda: Project Advisor, Jodi Allison-Bunell, travel plans in process for July meeting
• Jessica: updates on Technology-Website Committee

NEWS:

CELEBRATING our successful application for NEH planning "Foundations" grant, max $40 K,  March 2015

Meeting minutes 

Agenda Tuesday March 10  2015 at 3pm

Mat Darby, special guest - presenting on XTF platform (20 minutes)

• XTF overview
• XTF at UGA -- adoption, set-up, satisfaction
• XTF at UGA in the foreseeable future?
• How to follow the XTF community
• Recommended for TARO?

Jeanette / Governance (5 minutes)

• reporting back on consortia which were contacted but didn't respond, so any of us with personal contacts there can follow up.
• All -- if you have not had a chance to yet, please review Jeanette's document summarizing responses from NWDA and AAO

Becky / Standards (10 minutes)

• reporting on research / review of EAD best practices guidelines

Amanda and Rob / New TARO Members: (5 minutes)

• have drafted a proposed new structure for a howdoI page
• created a first draft screencast for using SecureShell for uploads / ideas for improvements such as using iMovie to make titles & captions / ideas for other topics

Announcements: (10 minutes)

• Jennifer / DPOC Request status update regarding schema compliance
• Ann / SSA Annual Meeting: TARO gathering - Thursday brown bag - need to write up details for program (thanks, Ann!)
• Amy / message to TARO repository reps  to go out with SSA brown bag details once wording is confirmed
• Amy / any EAD3 updates 
• Still awaiting word on NEH planning grant, expecting to hear this month!
• Please update your sub-committee home pages and your goals on the sub-committee full list page

Any other thoughts / business (10 minutes)

Agenda February 10, 2015 3-4pm

• Jeanette / Governance: results from email questionnaires to our peer institutions
• Minnie / Admin: report on adding contact list to the main TARO website
• Becky / Standards: update on Standards subcommittee review of EAD best practice guidelines
• Amy / Platforms: report on contact Mat Darby to invite him to speak to us about the XTF platform at an upcoming steering committee meeting

• Jennifer / DPOC Request: report any update for time to work on TARO at UT Libraries, especially re updating to schema compliance. New director started 2/2/15

• Ann / SSA Annual Meeting: possibility of a vendor table for TARO or a lunch meeting

• Amanda and Rob / New TARO Members:  any progress helping new TARO folks get started submitting, enhancing the current how-to info online

• Other news / business / concerns?

Agenda January 15, 2015 3-4pm

• Jeanette / Governance: reporting on her sending out the email questionnaires to our peer institutions
• Minnie / Admin: to report on updating the TARO listserv for us and adding those contacts to the main TARO website
• Rebecca / Standards: reactivate the Standards committee to look at grant application, research and review relevant documents and file them on the wiki (through March)
• Other news / business / concerns? 

Agenda: November 12, 2014 3-4pm

• Discuss googledoc edits to draft bylaws / strategic plan as posted by Jeanette
  
• Bylaws: https://docs.google.com/document/d/1R827Tm4fgse-b1feCcmk007fQmtyZVsBGJ4gXBynNNU/edit?usp=sharing
• Strategic Plan: https://docs.google.com/document/d/1QGbC35hn62acD03M_DkZAhL5AbgID4qzUT94hlBqrz8/edit?usp=sharing
• Discuss Amy's draft of proposed roles of TARO institutional contacts, for sending out by Minnie to update current list of contacts and post them on the TARO site, hopefully in November:
  
• TARO institutional contacts will serve as a two-way contact point for information about TARO, both communicating information to the TARO Steering Committee for their entire member institution and passing along information from the TARO Steering Committee and working groups to the appropriate staff members at their home institutions.
• TARO institutional contacts should maintain abreast of current TARO projects and activities by periodically reviewing news updates on the TARO wiki
• Contacts should communicate information received by emails from TARO staff to all appropriate members of their home institution
• The TARO Steering Committee will begin holding a yearly in-person meeting for institutional contacts at the Society of Southwest Archivists annual meeting that will review tasks accomplished during the year and gather feedback from TARO member repositories.  Institutional committee members should plan to attend this meeting in-person, if possible.
• Discuss SSA proposal for panel discussion, due Nov. 27 (Amanda and Kelly)
  

Agenda: Wednesday, October 15^th, 3-4pm
note: see activities planned by month

1.) Welcome Kelly Kerbow Hudson as new co-chair!

2.) New steering committee member from Briscoe Center & possibility of another from Texas Tech (Jennifer)

3.) Discuss our approach to the formation of Governance Committee (all, plus Jeanette as Governance subcommittee chair)

4.) Discuss status of SSA session proposal on TARO, due late November (Amanda)

5.) Reporting on status of technical platform presentations being planned for either November 2014 or January 2015 (on XTF, ArchivesSpace, ICA_AToM)

6.) DPOC status update, which relates to approval of UT Gen Libraries staff time to work on schema compliance (Jennifer)

7.) Updates on sub-committee webpages / subcommittee contacts made

Agenda: Wednesday, September 17^th, 3-4pm

1.) Report on TARO user and TARO member surveys (Donna)

2.) Report on TARO news updates out to media (Amanda)

3.) DPOC status update (Jennifer)

4.) Discussion of ideas for monthly activities until possible grant funding (All)

Agenda: Wednesday, July 16^th, 3-4pm

Conference call -- Amanda to call participants at their preferred phone number

1.) Report on NEH planning grant submission (Amy and or Amanda, and Jennifer) - 10 minutes
2.) Discuss ideas of what to do until we hear back about the grant in March 2015 - 20 minutes

such as:
a.) news updates on the TARO website, SSA newsletter and Facebook, tex-dig listserv, EAD listserv, where else?,  regarding the grant app (who to draft)
b.) news updates to TARO member repositories and TARO Working Group members,  regarding the grant app (who to draft)
c.) DPOC status
d.) generally what else to accomplish while we wait for the grant news

Agenda: June 11, 2014, 3pm
Conference call -- Amanda to call participants at their preferred phone number

• Possibly applying for an NEH planning "Foundations" grant - discuss abstract
  
• UT General Libraries as grant recipient? 
• Other thoughts on this grant? 
  
• Survey status / updates? (Donna)
• DPOC application status at UT Libraries (Jennifer and Minnie)